This page includes details on reporting requirements and instructions, and guidelines for communications and dissemination planning, including instructions for acknowledging your grant when publishing. It also shares details on how to arrange technical support.
PHLR grantees are expected to submit the following items throughout the course of their project:
- Annual Narrative Reports
- Final Narrative Reports (due within 30 days of the end of the grant)
For projects lasting more than one year, Annual Narrative Reports, together with financial reports are treated as confidential documents.
The Final Narrative Report takes the place of an Annual Narrative Report at the end of the final year of your grant. It is a substantive record of the activities conducted in all the years of your grant and how they met the goals set forth in your proposal.
The Bibliography is a separate document. It is submitted when you file your Final Narrative Report at the end of your grant. The Bibliography provides a record of publicly available products produced during the life of your project.
Please refer to the following Robert Wood Johnson Foundation reporting requirement documents for more details on how to structure and format reports, as well as where and how to submit:
- Grantee Reporting Instructions
- Financial Guidelines and Reporting Requirements
- Budget Revision Guidelines
Grantees are also expected to update the Director of Communications on any upcoming publications or dissemination activities. These updates should be provided on an as-needed basis, before any work is published.
Any reporting-related questions can be directed to Heidi Grunwald.
Communications and Dissemination
Dissemination of grantee research results is a stated priority for the program, and it is every grantee’s responsibility to help the National Program Office (NPO) fulfill that goal.
To that end, please keep the NPO informed of any upcoming publications or any dissemination activities resulting from PHLR-supported work. These activities include, but are not limited to:
- Any journal articles that are entirely or partially supported by your PHLR grants.
- Participation in a webinar or conference proceeding where you will be sharing your results.
- Any conversation with media relating to your results.
The ideal time to notify PHLR is before anything has been published, or before you have participated in any presentation or interview. For journal articles, we ask that you notify us when you have submitted an article to a journal and it is still under review.
The PHLR Communications team will work with you to establish an individualized dissemination plan for your papers. These dissemination plans will help ensure your work reaches the largest possible audience to have the greatest impact.
Our internal channels for dissemination include YouTube, our bi-weekly newsletter (sign up at the bottom of this page), and our social media feeds (Twitter, Facebook, LinkedIn). We also have partnerships with the Petrie-Flom Center’s Bill of Health blog, the Network for Public Health Law, NewPublicHealth, and the rest of RWJF’s communications channels.
Any communications or dissemination-related questions may be directed to Communications Director Bethany Saxon at email@example.com or 215-204-2134.
Funding Acknowledgement Language
Grantees are expected to acknowledge their PHLR funding in any published materials (journal articles, media interviews, blog posts, etc.) by using the following language:
“Support for this <project, website, publication, conference, etc.> was provided by the Robert Wood Johnson Foundation’s Public Health Law Research program.”
Resources for Communications
- RWJF Communications Information: http://www.rwjf.org/content/rwjf/en/grants/grantee-resources/legal-and-policy-information/communications-information.html
- American Psychological Association, How to Work with the Media Training: http://www.apa.org/pubs/authors/media/index.aspx
- Australian Science Media Centre, Science Media Savvy: http://sciencemediasavvy.org/
- Tweet Your Science: http://www.tweetyourscience.com/blog/
PHLR staff members are available to provide technical assistance (TA) to grantees in-person at the PHLR Annual Meeting or throughout the course of the year on an as-needed basis. Requests for assistance should be made via email (firstname.lastname@example.org) or 215-204-2218 as problems arise, or if any timeline changes are anticipated.
Additional Public Health Law Resources
- The Network for Public Health Law, which provides insightful legal assistance, helpful resources and opportunities to build connections for local, tribal, state and federal officials; public health practitioners; attorneys; policy-makers; and advocates. Learn more at www.networkforphl.org
- The Centers for Disease Control and Prevention Public Health Law Program also provides valuable technical assistance, publications and other resources. Access these resources at http://www.cdc.gov/phlp/